Receptionist (Ottawa Office)

We are currently seeking a receptionist to join the professional legal team in our Ottawa office.

More About Us

With over 120 lawyers, Hicks Morley is a leading law firm in Canada focusing on the representation of management in human resources law and advocacy. Labour and employment law is the foundation of the firm’s growth—the depth and scope of our expertise in human resources law is the Hicks Morley advantage.

Hicks Morley is a rapidly growing firm with five offices in Ontario: the main office is located in Toronto, and we have regional offices in Waterloo, London, Kingston and Ottawa. We act for over 1,000 employers in the public and private sectors.

The Opportunity

In this role, you will be the first point of contact for Hicks Morley’s Ottawa location and will provide administrative support to lawyers and legal assistants in the office. The ideal candidate will have at least one year of experience in a similar role.

Responsibilities

  • Answer and direct any incoming phone calls while providing basic information when needed.
  • Book boardrooms for clients and complete boardroom setup and meeting preparations.
  • Assist lawyers and assistants when needed (photocopying, binding, sending faxes, scanning documents, etc.).
  • Receive, sort and send daily mail/deliveries/couriers.
  • Order and stock office supplies.
  • Ensure common areas (kitchen, photocopy rooms) are kept clean on a daily basis.
  • Update library resources.
  • Open files and assist with paper and electronic filing.
  • Close and send files to the Toronto office.
  • Other office duties as required.

Requirements

  • Excellent technical proficiency in Microsoft Office and the ability to work with additional technologies.
  • Must be detail-oriented and have excellent proofreading and organizational skills.
  • Strong ability to work both independently and collaboratively as part of a team.
  • Excellent interpersonal, communication, client-service and time-management skills.
  • Experience in the legal profession would be an asset.

Why You Should Apply

  • Competitive compensation and benefits package including RRSP program
  • Wellness program and mental health resources

Application

If you are interested in applying please send your resume to:

Nadine Cottrell
Acting Manager, Human Resources
nadine-cottrell@hicksmorley.com

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Every firm has a culture, and ours is no exception. We work in the human resources area, so we are “people” people. We have a very diverse client base, from manufacturers to social service agencies, and we are passionate about understanding our clients, their businesses and their needs.

Hicks Morley is an open and respectful workplace which fosters creativity, legal innovation and excellence in our clients’ interests. We are committed to recruiting and hiring the best candidates for all roles, and from diverse backgrounds and experiences. Upon request, Hicks Morley will provide suitable accommodations during the recruitment and hiring process to candidates with accessibility needs due to disability.