We are currently looking for an E-Billing Specialist to join our Billing team on a one year contract in our Toronto office.
More About Us
With over 120 lawyers, Hicks Morley is a leading law firm in Canada focusing on the representation of management in Human Resources Law and Advocacy. Labour and Employment Law is the foundation of the firm’s growth—the depth and scope of our expertise in Human Resources Law is the Hicks Morley advantage.
Hicks Morley is a rapidly growing firm; we have five offices in Ontario: the main office is located in Toronto, and regional offices located in Waterloo, London, Kingston, and Ottawa. We act for over 1,000 employers in the public and private sectors.
The Opportunity
As an E-Billing Specialist, you will partner with timekeepers and other firm members to prepare and deliver accurate and timely invoices to clients by managing the entirety of the e-billing cycle.
The successful candidate is a detail-oriented and collaborative billing professional. The E-Billing Specialist is responsible for submitting invoices through various E-Billing platforms used by our clients. The Specialist will act as a subject matter expert in E-Billing activities.
Essential Duties
- Manage the entirety of assigned e-billing cycles in partnership with applicable lawyers, billing specialists and legal assistants.
- Prepare invoices per client e-billing guidelines, send invoices to clients, reply to related client inquiries. Process estimates and accruals as requested.
- Monitor and review unique client e-billing or rate arrangements.
- Maintain records and information in internal systems in order to effectively prepare monthly e-billing reports and statements for internal and external stakeholders.
- Liaise with other members of the billing team and finance to address any inquiries related to the billing process.
- Process adjustments including credit notes, invoice revisions or invoice cancellations. Resolve discrepancies or missing supporting documentation.
Other
- Provide support when colleagues are absent or require support in executing on daily tasks and work proactively to be a positive and productive member of the firm.
- Learn and use available technology to enhance work product including, but not limited to, Aderant, Legal Tracker, CounselLink, T360, Zoom, ShareFile, Adobe, Electronic Signatures, Microsoft Office.
- Maintain and update job skills and knowledge by participating in development opportunities within the firm.
- Other duties as assigned.
Minimum Requirements
- 3-5 years of experience as an e-billing professional, ideally in a professional services environment.
- Technical proficiency in Tymetrix, Legal Tracker, CounsellLink and the proven ability to embrace and master upgraded, enhanced, and/or new technologies.
- Success in managing competing deadlines and priorities while ensuring firm standards are upheld.
- Client service oriented and the ability to anticipate needs and proactively support billing efforts.
- Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate.
- Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and/or new technologies.
- Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld.
- Client service oriented and the ability to anticipate needs and proactively contribute to firm initiatives.
- Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate.
Application
If you are interested in applying, please send your resume to:
Nadine Cottrell
Manager, Human Resources
nadine-cottrell@hicksmorley.com
We thank all candidates for their interest; however, only those selected for an interview will be contacted.
Every firm has a culture, and ours is no exception. We work in the human resources area, so we are “people” people. We have a very diverse client base, from manufacturers to social service agencies, and we are passionate about understanding our clients, their businesses and their needs.
Hicks Morley is an open and respectful workplace which fosters creativity, legal innovation and excellence in our clients’ interests. We are committed to recruiting and hiring the best candidates for all roles, and from diverse backgrounds and experiences. Upon request, Hicks Morley will provide suitable accommodations during the recruitment and hiring process to candidates with accessibility needs due to disability.