Federal Election 2008: Employers’ Obligation to Provide Paid Time Off to Vote
Date: September 16, 2008
A federal election has been called for October 14, 2008. Under the Canada Elections Act, all employees who are electors – Canadian citizens who are 18 years of age or older as of the date of the election – are entitled to 3 consecutive hours on election day, during voting hours, to cast their votes. For Ontario employers located in the Eastern time zone, voting hours run from 9:30 a.m. to 9:30 p.m. For Ontario employers located in the Central time zone, voting hours run from 8:30 a.m. to 8:30 p.m.
Where an employee’s hours of work prevent him or her from having the 3 consecutive voting hours required by the Act, the employer “shall allow the time for voting that is necessary to provide those three consecutive hours”. The time off is paid. Where an employee has 3 consecutive hours that fall within the voting hours, but fall outside of his or her work hours, there is no obligation to provide paid time off from work.
|Example 1: Employee A works in Toronto, which is located in the Eastern time zone. Her hours of work run from 9:00 a.m. to 6:00 p.m. Since the voting hours continue until 9:30 p.m., which is 3½ hours after the end of her work day, the employer would have no obligation to provide Employee A with time off work to vote.
Example 2: Employee B works in Kenora, which is located in the Central time zone. His hours of work also run from 9:00 a.m. to 6:00 p.m. Since the voting hours in the Central time zone run from 8:30 a.m. to 8:30 p.m., Employee B does not have a 3 consecutive hour voting period outside of work hours. Therefore, his employer must provide sufficient paid time off work to provide a 3-hour voting period.
Any required time off can be provided at the convenience of the employer. In Example 2 above, the employer could simply allow Employee B to leave work ½ hour early, as this would provide him with a 3-hour block of time to vote, from 5:30 p.m. to 8:30 p.m.
Where an employer must provide time off to an employee so that he or she can vote, the employer may not make a deduction from pay nor impose any form of penalty. Rather, an employee must receive full pay for the day regardless of the basis upon which he or she is paid. For example, if an employee is paid on a piece-work basis, the employer must pay the amount that the employee would have earned had he or she actually worked the full day. The Act also provides that employers are prohibited from interfering with the time off requirement by intimidation, undue influence or by any other means.
The requirement to provide paid time off does not apply to certain employees of transportation companies that transport goods or passengers by land, air or water. This will be the case where the employee is employed outside his or her polling division in the operation of a means of transportation, and the time off cannot be provided without interfering with the transportation service.
If you have any questions about your obligations in connection with the upcoming election, please feel free to contact your regular Hicks Morley lawyer.
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