FTR Quarterly

FTR Quarterly – Issue 8

FTR Quarterly

FTR Quarterly – Issue 8

Date: December 21, 2017

In This Issue

Featured Articles

10 Top Developments in Human Resources Law in 2017

By: Amanda Lawrence-Patel

2017 was quite a year for news – with harassment revelations that have rocked institutions across North America, a new U.S. president, and continued Brexit turmoil among other things.

While events in the entertainment and political worlds will always grab the headlines, there were a number of “newsworthy” changes in the Ontario human resources arena in 2017. Bill 148 was the headline human resources law story of 2017, but it wasn’t the only important legal development impacting Ontario workplaces. Here are our Top 10 key changes worth noting as we prepare for the New Year.

  1. Bill 148 Receives Royal Assent

Bill 148, the Fair Workplaces, Betters Jobs Act, 2017, received Royal Assent on November 27, 2017 and brought with it substantial changes to the Employment Standards Act, 2000 (ESA) and the Labour Relations Act, 1995 (LRA).  Changes to the ESA already in force include the prohibition of employee misclassification and amendments to the parental leave and critical illness leave provisions. In 2018, changes to the minimum wage, public holiday pay, vacation and personal emergency leave provisions, amongst others, will come into force, as will a number of changes to the LRA.

  1. Reduction in the Employment Insurance (EI) Waiting Period

Effective January 1, 2017, the waiting period to receive benefits set out in the federal Employment Insurance Act (EI Act) was reduced from two weeks to one week. This change impacts the waiting period for all EI benefits, including maternity benefits, parental benefits and sickness benefits – and may require employers to review and revise their top-up and supplementary benefits policies sooner rather than later.

  1. Extended EI Benefits

Effective December 3, 2017, amendments to the federal EI Act provide for increased flexibility of EI maternity and parental benefits. The amendments;

  • allow for the payment of parental benefits over a longer period (61 weeks) and at a lower benefit rate (33% of regular weekly earnings)
  • allow maternity benefits to be paid as early as the 12th week before the expected due date
  • create a benefit for family members to care for a critically ill adult and allow for benefits to care for a critically ill child to be payable beyond parents to prescribed family members.

Coordinating amendments were also made to extend or add new leaves under the Canada Labour Code and Ontario’s ESA.

  1. Superior Court Confirms the Tort of Harassment

In Merrifield v. The Attorney General (Merrifield), the Superior Court recognized the tort of harassment as a cause of action separate and apart from the tort of intentional infliction of mental suffering. While the Superior Court acknowledged that there is some overlap in the tests for each tort, it clarified that the test for the tort of harassment is as follows:

  • Was the conduct of the defendant(s) toward the plaintiff outrageous?
  • Did the defendant(s) intend to cause emotional stress or did they have a reckless disregard for causing the plaintiff to suffer from emotional stress?
  • Did the plaintiff suffer from severe or extreme emotional distress?
  • Was the outrageous conduct of the defendant(s) the actual and proximate cause of the emotional distress?

In Merrifield, the plaintiff received damages against the defendants for harassment and intentional infliction of mental suffering in the amount of $100,000.00.

  1. WSIA Amended to Allow Benefit Entitlement for Chronic Mental Stress

Bill 127, the Stronger, Healthier Ontario Act, 2017, received Royal Assent and will amend the Workplace Safety and Insurance Act, 1997 (WSIA) to allow benefit entitlement for chronic mental stress for workplace injuries that occur on or after January 1, 2018, subject to certain transitional provisions outlined in Bill 177, Stronger, Fairer Ontario Act (Budget Measures), 2017. Pursuant to the amendments and the new Traumatic or Chronic Mental Stress Operational Policy, benefit entitlement for chronic mental stress will require a substantial work-related stressor(s) and may include workplace bullying or harassment.

  1. Balancing of Rights in Accommodation

While always the case, there has recently been a renewed emphasis on the balancing of rights between individuals seeking accommodation and the rights of others. For example, in E.T. v. Hamilton-Wentworth District School Board, the Applicant claimed a breach of his freedom of religion pursuant to the Canadian Charter of Rights and Freedoms and a breach of the Human Rights Code. In dismissing the appeal on the basis that there was no evidence of an actual violation, the Court of Appeal also delivered the clear message that public education is to be welcoming to all students. This cannot occur in the absence of the values of equality, inclusivity and acceptance.

In addition, those employers dealing with competing rights in the accommodation context may find the decision of McCreath v. Victoria Taxi (1987) Ltd. from the British Columbia Court of Appeal of assistance. In that case, a conflict had developed between a customer of the taxi company who was accompanied by a guide dog and a taxi driver who was allergic to the dog. In dismissing the application, the Court found that the taxi company had implemented a policy that was reasonable in the circumstances to avoid discrimination against either party.

  1. Pay Equity, 30 Years Later

In recognition of the 30th anniversary of the Pay Equity Act, the Pay Equity Office is pursuing a number of new initiatives that impact Ontario employers. These initiatives include targeted reviews of particular employer groups in 2017, 2018 and beyond. These initiatives include the following:

  • Federal Contractors Program Monitoring
  • Vendor of Record Monitoring
  • New Employer Monitoring
  • Innovation Sector Monitoring in 2018 and Beyond
  • Engagement Survey for Unionized Workplaces.

Employers who are included in these programs – or who will be targeted by these initiatives – should ensure their compliance with the Pay Equity Act and be aware that approximately 25 new Review Officers have been hired to implement the initiatives.

  1. The HRTO Clarifies the Test for Family Status Discrimination

In Ananda v. Humber College Institute of Technology & Advanced Learning, the Human Rights Tribunal of Ontario (HRTO) was provided with the opportunity to revisit the correct approach to be used in assessing a family status discrimination claim. In doing so, the HRTO confirmed that to establish family status discrimination, an applicant must demonstrate that “a rule or requirement had an adverse effect on her or him because of requirements or needs relating to or arising out of the parent-child relationship.”

With this focus on the “need” or “requirement” arising from the family status relationship, we recommend that employers closely examine when a request for family status accommodation is received, as an emphasis on “self-accommodation,” as it was described in Misetich v. Value Village Stores Inc., may land employers in hot water before a decision maker at the HRTO.

  1. Severability Clauses Can’t Save a Flawed ESA-Only Termination Clause

In North v Metaswitch Networks Corporation, the Ontario Court of Appeal firmly reminded employers that when a termination provision limits an employee’s entitlements upon termination to their ESA entitlements only, the clause must be clear, unambiguous and lawful. Moreover, the Court of Appeal confirmed that a severability clause within an employment agreement cannot be used to save a clause that is, in part, in breach of the ESA. 

  1. Amendments to the Executive Compensation Framework

Regulation 304/2016, Executive Compensation Framework, to the Broader Public Sector Executive Compensation Act, 2014 was amended on June 8, 2017. This new process includes significant changes to the rules governing salary increases and the mechanism used to determine an employer’s “envelope,” out of which executive compensation must be paid.

For those employers who implemented an executive compensation program prior to the amendments, there are grandfathering provisions that apply. However, employers should be aware that if they wish to make changes to the program, they may be required to bring their entire program into compliance with the new Executive Compensation Framework process.

The Road Ahead: Key 2018 Implementation Dates

By: Hicks Morley

As highlighted in our companion article, 10 Top Developments in Human Resources Law in 2017, it’s been a milestone year for legislative reforms both in Ontario and at the federal level.

To help you in planning for compliance and implementation of these pending changes, here are the key 2018 implementation dates of interest to employers and human resources professionals.

Employment Standards Act, 2000 (ESA) January 1, 2018:

  • increase in minimum wage
  • changes to public holiday pay and vacation pay
  • increases to pregnancy/family medical leave
  • changes to personal emergency leave
  • new leaves: Crime-Related Child Disappearance Leave, Child Death Leave, Domestic or Sexual Violence Leave
  • and more…
April 1, 2018:

  • equal pay for equal work for both employees and assignment employees
January 1, 2019:

  • increase in minimum wage
  • scheduling changes: three-hour rule, minimum on-call pay, right to refuse work, minimum cancellation pay
  • and more…

Learn more:

The Road Ahead: Are You Prepared for Bill 148?

Labour Relations Act, 1995 January 1, 2018:

  • mandatory disclosure of employee lists
  • remedial certification
  • expanded just cause protection
  • bargaining unit structure review
  • card-based certification for certain industries
  • first collective agreement mediation
  • first collective agreement mediation-arbitration
  • successor rights
  • and more…

Learn more:

The Road Ahead: Are You Prepared for Bill 148?

Workplace Safety and Insurance Act, 1997 January 1, 2018:

  • new entitlement for benefits for chronic mental stress arising out of and in the course of employment

Learn more:

WSIB Issues Final Chronic Mental Stress Policy: What Employers Need to Know

Pension Benefits Act (PBA) January 1, 2018:

  • new powers for Superintendent of Financial Services (Superintendent) to levy Administrative Monetary Penalties in certain circumstances
  • new regulation-making powers for the timing and allocation of Pension Benefits Guarantee Fund (PBGF) monies to pension plans, and authorizing the Superintendent to determine the timing and manner of allocating and paying those amounts from the PBGF.

Learn more:

Ontario’s Bill 70: The New Face of Pension Regulation Revealed


Pensions, Benefits and Executive Compensation: What’s on the Horizon

Income Tax Act January 1, 2018:

  • employers may issue T4s electronically, without employee consent, if specified conditions are met (effective for 2017 T4s that are issued by the end of February, 2018).

Learn more:

Federal Budget 2017

Accessibility for Ontarians with Disabilities Act, 2005 Before January 1, 2018:

  • compliance reports for all obligated organizations are due by December 31, 2017

Learn more about your organization’s obligations and our complimentary compliance checklist for employers here:

AODA Compliance: Are You Ready to File Your Report?

Personal Information Protection and Electronic Documents Act Awaiting proclamation:

  • significant new compliance obligations for data breach reporting and notification

Learn more:

Changes to the Canada Labour Code and PIPEDA are Coming

Proposed Data Breach Regulations Under PIPEDA Published

Smoke-Free Ontario Act, 2017 (Schedule 3 of Bill 174, the Cannabis, Smoke-Free Ontario and Road Safety Statute Law Amendment Act, 2017) Awaiting proclamation:

  • will replace the Smoke-Free Ontario Act and the Electronic Cigarettes Act, 2015
  • prohibits smoking of tobacco or medical cannabis, the use of electronic cigarettes and the consumption of prescribed products and substances in a number of places, such as enclosed public places, enclosed workplaces, schools, child care centres, and the reserved seating areas of sporting arenas (subject to certain exemptions)

Learn more:

Ontario Introduces Cannabis, Smoke-Free Ontario and Road Safety Legislation

We are monitoring current legislative proposals in Ontario and at the federal level, and will continue to provide you with updates as they are available.

Learn more about key Bills (i.e. proposed legislation) currently before the Ontario Legislature and Parliament in our recent publications:

In Case You Missed It:

On December 3, 2017, the following reforms were proclaimed in force:

ESA: critical illness leave, expanded parental leave

Employment Insurance (EI): payment of parental benefits over a longer period (61 weeks) at a lower benefit rate (33% of insurable earnings), allow maternity benefits to be paid as early as the 12th week before the expected due date, create a benefit for family members to care for a critically ill adult and allow for benefits to care for a critically ill child to be payable beyond parents to prescribed family members. See Regulations Amending the Employment Insurance Regulations Released.

Canada Labour Code (Code): amended to coordinate with the new EI regime changes. The Code changes include increasing the maximum length of parental leave to 63 weeks, extending the period prior to the estimated date of birth when the maternity leave may begin to 13 weeks, as well as creating the critically ill adult leave and changing the critically ill child leave. See Changes to EI Benefits and Canada Labour Code Leaves to Take Effect on December 3, 2017.

Effective December 14, 2017, significant penalty increases under the Occupational Health and Safety Act, implemented by Bill 177, are in force. See Bill 177 Introduces Transitional Provisions for WSIB Mental Stress, Increased Fines under OHSA.

Featured Group

Cross-Border Expertise

Whether you are buying, selling or operating a business in Canada, Hicks Morley can help you develop proactive best practices and expertly represent your interests when disputes arise. Ranked as the country’s leading law firm in the field of labor and employment law by The Best Lawyers® in Canada 2017, our lawyers have expertise on a suite of cross-border labour and employment issues, including:Global Incentive Plans: We review incentive plans for compliance with Canadian income tax, securities and employment laws.

Human Resource Policies: We review HR policies (privacy, drug testing, harassment, employment equity, human rights and accommodation) for compliance with Canadian laws.

Wrongful Competition: We litigate wrongful competition cases involving Canadian and foreign employment contracts on your behalf.

Unions: We develop and implement national union-free strategies for a Canadian workforce with a U.S.-based parent. With respect to companies and operations that are already unionized, we regularly participate in or advise on collective bargaining, and represent employers in large numbers of arbitrations each year.

Class Actions: We have extensive experience at all levels of courts and administrative tribunals, in all areas of our practice including cross-border class action matters.

Learn more

The articles in this Client Update provide general information and should not be relied on as legal advice or opinion. This publication is copyrighted by Hicks Morley Hamilton Stewart Storie LLP and may not be photocopied or reproduced in any form, in whole or in part, without the express permission of Hicks Morley Hamilton Stewart Storie LLP. ©